At the heart of any event lies five factors – people, technology, planning, venue and audience. Once you get a clear understanding of all these vital aspects, there is no doubt that your event will turn into the most successful one. You need to have an expert eye and a professional attitude. You do not need to do an event for people inside the room but for people spread across boundaries as well. Usage of the correct technology, so that it reaches live as well as virtual attendees so that they get a memorable experience is what you should keep in mind.
Proper planning and clear communication is very important before starting out an event. Dissuade from any last minute changes as this can disrupt the smooth functioning. Having a plan before starting out an event is the first and the foremost step. Understand the live event requirements and the technology used to achieve it. You must be able to identify if you need multiple cameras or just a single camera will suffice. Depending upon one speaker or a panel of discussion, you can decide on the set design and lighting requirements. A thorough study of the location is important to decide setting up the tech area. After conducting a site survey, you can create a floor plan and decide on the lighting and audio video requirements.
Once the plan is decided, have strong faith in it, and you must stick to it. Do not try to change it often until and unless there is no other option left. Estimation of correct time that is required to produce an event requires a lot of expertise, experience and knowledge. Staying on a budget and time also needs an expert pint of view. Proper staffing ratio is also crucial so that the work at hand is completed before time efficiently. It is the best practice to do the rehearsal of the event to avoid last minute complications.
You must know your team as to who handles what work in the best possible manner. Proper delegation of work is important for smooth workflow. At Livestreampro, we take care of your event in the most professional and personalized way. We communicate with all our clients very clearly and discuss everything with our clients in advance so that we understand what they expect of us. Our customized solutions can cater to every requirement. Though our head office is in Delhi, we travel to any part of the country to provide our services at the most reasonable price.